Security changes always seem to be a point of contention for QuickBooks Desktop users. When passwords were made mandatory for Company files containing sensitive data like Social Security numbers and EINs (as well as many other identifiers), about half the users were thrilled with the changes, while half complained loudly that they hated having to log in.
With QuickBooks 2018 Desktop, you can keep users logged in so they don't have to it every time they open or switch Company files.
I suspect about 50 percent of all QuickBooks users will love this option. Of course, those who don't think this option is a good idea don't have to turn the preference setting on.
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To configure this feature: Go to Company > Users > Manage Login Settings and select the “Keep user logged in for…” option. Specify the log in period – the options range from two days up to 90.
You'll also find this setting under Edit > Preferences > General > Company Preferences: Select the “Keep user logged in for…” option. Specify the login period – the options range from two days up to 90.
With RightNetworks, the log off is two hours. Once the user has been logged off, the web connector will fail to sync. Once the user logs in again, the connector will resume syncing. The user must move the mouse or make some activity. If your user only logs in once a day and you need to sync hourly, you should pair QuickBooks on a local machine. Gracefully log all users out of QuickBooks via command line. Way to log users out of QuickBooks, but this isn't a bad idea as forcibly logging off RDP users may. Pure spa diffuser reviews.
Regardless of the path used to configure this option, you must be logged in as the Admin user in Single-user mode to change this feature preference.
Users will be automatically logged out of QuickBooks at the end of the log in period you configured under this preference.
How To Manually Log Off A User In Quickbooks Online
Having this preference enabled does not preclude or prevent a user from logging out of QuickBooks at the end of any session.
I would be remiss in not explaining some of the ramifications about using this option:
1. Because users remain logged in, when you attempt to back up QuickBooks internally (either manually or scheduled), you'll be restricted to either the 'quicker' or 'no' verification options. This means you will not be performing a completely verified backup of QuickBooks. It also means the companion QBW.tlg (transaction log) file will not be reset as part of the process. In addition, you could be missing identifying some forms of data corruption.
2. In my way of thinking, this is a 'hackers (external or internal) delight.' I can't say it any nicer. If a hacker can access your computer, he can gain access to your QuickBooks Company file(s) because you opted to remain logged in. In these times of ever increasing information theft and data ransom, it seems that all you're doing by using this option is inviting trouble.
By the way, this feature was actually rolled out in a later maintenance release update of QuickBooks 2017 Desktop Products, so it isn't actually new to QuickBooks 2018. But since this is the first product year where the option is available from Day 1, we decided to include it in our list of newbies.
Editor's Note: The information and screen shots appearing in this article were taken from a pre-release version. There could be differences from what's included here and what exists within the initial or subsequent releases of the software.
Get the inside scoop on 2018 QuickBooks Desktop
Join us for our next 'QB Talks' on Sept. 13, where our very own Murph will share what he knows about the new 2018 QuickBooks Desktop roll out. If you're using Desktop, this will be one of your first opportunities to get 'the inside scoop.'
To sign up for the 1 p.m. (EST) session, clickHERE.
To sign up for the 6 p.m. (EST) session, clickHERE.
A reader writes in to ask, 'sometimes I just need to log-out other users in order to switch to single-user mode, is there a way to do so, even when they aren't at their computers?'
How To Use Quickbook
There are times when QuickBooks users simply 'abandon' their workstations with QuickBooks open, and in some cases with unsaved transactions open in progress, but the QuickBooks Administrator needs to perform a task that requires them be in Single-User Mode. It’s been possible for the QuickBooks Administrator to Log out users using the Close company file for users feature within QuickBooks Messenger; but this feature was improved in 2015 versions of QuickBooks in order to better protect the Company file.
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This new process permits the shutdown to occur normally resulting in the transaction to be saved at the point at which it exists, or the point at which it was last 'in balance'.
Log into the company file as the QuickBooks Administrator in multi-user mode. Then double-click the QuickBooks Messenger icon in the Windows System-tray.
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When Messenger opens access the Actions menu. Identify the user(s) you wish to log-out and select the option to “Close even if users have unsaved data”. Confirm you want to close the workstation(s). Once the other user(s) log-out(s) are successful you can switch to single-user mode.
I can't say what your 'other users' will think when they come back and find that they are no longer logged-in to QuickBooks, but at least you know now how you can take the steps you need to take to continue working.
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